- Basic Policies
- There are at least two trustees, including the Director and the Treasurer, who are signatories to TransLeeds’ bank accounts.
- Trustees are not paid for their services as trustees though can be paid by TransLeeds for specialist services provided to third parties that are inline with TransLeeds’ objectives.
- All money and assets are used solely to pursue the objects of TransLeeds as set out in its constitution.
- Full, accurate accounting records are kept securely for at least seven years.
- Bank accounts are operated properly and cheques are signed by the Director.
- Cheques are not signed without details of the amount of the payment and the purpose for which it will be spent.
- All payments are backed up by source documents, such as receipts, invoices or bills.
- The Treasurer is responsible for keeping TransLeeds accounts in order and will hold all source documents.
- All grant money is spent in accordance with the terms on which it was awarded.
- Charitable Collections
- All charitable collection efforts conform with the Code of Fundraising Practice.
- All persons performing charitable collections are familiar with the Codes of Practice in the Street Fundraising Rulebook.
- All cash collected is stored in a secure container (ie collection box).
- All persons performing charitable collections are clearly identifiable as a representative of TransLeeds;
- They will wear shirts with TransLeeds logos.
- They will have identification cards approved by the Director.
- Collection boxes will be clearly labelled with TransLeeds’ logo.
- Collection Boxes
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- Collection boxes are the responsibility of the Treasurer.
- At least two staff members or trustees, including the Treasurer, must be present when collection boxes are opened for cashing up.
- Security stickers are used on collection boxes after they have been sealed and won’t be removed or intentionally damaged until it is time for cashing up.
- All cash from collection boxes is recorded and swiftly deposited in TransLeeds’ bank account without deducting expenses.